Executive Secretary - Male

الوصف الوظيفي
1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
2) Open, sort, and distribute incoming correspondence, including faxes and email.
3) File and retrieve corporate documents, records, and reports.
4) Greet visitors and determine whether they should be given access to specific individuals.
5) Prepare responses to correspondence containing routine inquiries.
6) Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
7) Prepare agendas and make arrangements for committee, board, and other meetings.
8) Make travel arrangements for executives.
9) Conduct research, compile data and prepare papers for consideration and presentation by executives, committees, and boards of directors.
10) Compile, transcribe, and distribute minutes of meetings.
11) Attend meetings in order to record minutes.
12) Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
13) Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
14) Manage and maintain executives’ schedules.
15) Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
16) Set up and oversee administrative policies and procedures for offices and/or organizations.
17) Supervise and train other clerical staff.
18) Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
19) Interpret administrative and operating policies and procedures for employees.

المهارات
- Degree in business administration or relative field.
- Minimum 5 years of experience as an Executive Personal Assistant/ Executive Secretary.
- Well Known of Arabic and English Language. (Bilingual)
- Proficient in MS Office and “back-office” software (e.g. ERP).
- In-depth knowledge of office management and basic accounting procedures as well as the technical vocabulary of the relevant industry.
- Familiarity with basic research methods and reporting techniques.

- Excellent organizational and time-management skills.

- Outstanding communication and negotiation abilities.

- Integrity and confidentiality.

تفاصيل الوظيفة
منطقة الوظيفة أبوظبي, الإمارات العربية المتحدة
قطاع الشركة التصنيع والإنتاج
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي إدارية
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة 2
الرقم المرجعي للوظيفة JB3811267
المرشح المفضل
المستوى المهني إدارة عليا/تنفيذي
عدد سنوات الخبرة الحد الأدنى: 5
منطقة الإقامة أبوظبي,الإمارات العربية المتحدة ; الإمارات العربية المتحدة
الجنس ذكر
الجنسية الأردن; الإمارات العربية المتحدة; البحرين; الجزائر; السودان; الصومال; العراق; الكويت; المغرب; المملكة العربية السعودية; الهند; اليمن; تونس; جزر القمر; جيبوتى; سورية; عمان; فلسطين; قطر; لبنان; ليبيا; مصر; موريتانيا
الشهادة بكالوريوس/ دبلوم عالي
العمر الحد الأدنى: 35 الحد الأقصى: 45

https://www.bayt.com/ar/uae/jobs/executive-secretary-male-3811267/