Admin. Assistant

• Receives and records all incoming and outgoing mail and distributes it to the concerned personnel after being reviewed by the Manager.
• Establishes and maintains an organized system for correspondence and filing.
• Retrieves files and finds information for staff and keeps the members of the group informed of the system so that files can be easily located when absent.
• Types letters, memos, faxes, reports, statements and any other requested typing works for the assigned group, as and when required.
• Prepares requisitions for the department’s stationery supplies, checks supplies received against copy of requisition, and distributes them accordingly.
• Checks the calendar and agenda daily and informs the Finance Director and others as required.
• Receives telephone calls, takes messages and informs appropriate personnel, as and when required, places telephone calls for assigned staff.
• Makes arrangements for department meetings, notifies those who are to attend, of the time, place and subject of meeting by telephone or memorandum.
• Checks material before sending to be photocopied and then checks the photocopied material before giving it to the person who asked for it.
• Greets scheduled visitors and conducts to appropriate area or person.