Administrative Assistant

• Provide assistance to the Admin Dept, Accounting, and other technical projects including typing, filing, correspondences and answering phones.
• Maintain the office calendar, co-ordinate administrative and projects; i.e attendance, annual,leave balance, projects/engineers timesheets
• Maintain company files, soft and hard copy alike
• Update employees’ contact list for Cairo and Oman and circulate it, without the confidential part.
• Attend meetings and take minutes and circulate to all concerned.
• Maintain all subscriptions and contract renewal, i.e newspaper, magazines, office equipment agreements, etc.
• Co-ordinate with Logistic Dept. to maintain good condition of all office equipment and IT.
• Update all files of employees and ensure that required documents are placed in order.
• Procurement; surveys the market for any product that needs to be bought, i.e. get at least three offers to ensure prices.
• Check on daily basis newspaper, internet/list serves for tenders, exhibitions, or any other ad that may be of the company’s interest.
• Perform other admin or office duties required or as assigned.
• A member of Al Obour sales team.