Executive assistant

Job Description
The ideal candidate will be experienced in business research via the internet, contacting suppliers, able to analyze data in order to assist in importing decisions, should be able to handle a wide range of administrative related tasks independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs.
The ability to interact with staff in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.
Main Job Tasks and Responsibilities
 Effectively use the internet in the suppliers search.
 Able to rank suppliers based on analyzing the research data.
 Communicate and handle electronic communications on behalf of the Partners
 Implement and maintain office systems.
 Answer phones and direct all incoming calls to appropriate party promptly and efficiently
 Assist Partners with preparation of presentation materials
 Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
 Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
 Organize and coordinate business meetings and appointments.
Education and Experience
 B.Sc. for relevant qualification.
 1-2 yrs experience in importing and trading field.
 Knowledge and experience in MS office
 Knowledge of administrative procedures
 Knowledge of business principles
 Proficient in spelling, punctuation, grammar and other English language skills
Key Competencies
 Verbal and Written Communication Skills
 Attention to detail and accuracy
 Planning and organizing
 Reliability and Stress tolerance
 Team work