Executive secrtary

Key job tasks of secretary
1. Handle secretarial work: answer telephones and transfer or take messages; manage the in/out faxing, emails and letters, maintains office records, filing and reference, etc.
2. Provide translation and interpretation services.
3. Assist the Director in maintaining liaisons with project partners, preparing reports, proposals.
4. Arrange meeting and may takes minutes if necessary or per requested.
5. Provide logistical support for project events and field trips.
6. Performs other related duties as assigned.
7. Manage and maintain General Director’s schedule.
8. Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
9. Read and analyze incoming memos, submissions, and reports in order to determine their significance and distribute accordingly.
10. Sort, and distribute incoming correspondence, including faxes and emails within team.
11. Prepare agendas and make arrangements for the team.
12. To integrally coordinate daily receptionist.
13. To manage incoming and out going documents.
14. In charge on office expense, hotel reservation, ticket booking, making the new, extension of visa, passport, resident permit, work permit for Board of Directors and employee as request.
15. Temporary assigned tasks by Board of Director.
16. To coordinate and manage cars for business use.
17. Prepare and manage correspondence, reports and documents.
18. Take, type and distribute minutes of meetings.
19. Maintain schedules and calendars.
20. Arrange and confirm appointments.
21. Handle incoming mail and other material.
22. Set up and maintain filing systems.
23. Take the minutes of meetings.
24. Other assigned tasks.