Admin Assistant

Tasks, duties and responsioilities:

■prepare and manage correspondence, reports and documents
■organize and coordinate meetings, conferences, travel arrangements
■take,type and distribute minutes of meetings
■implement and maintain office systems
■maintain schedules and calendars
■arrange and confirm appointments
■organize internal and external events
■handle incoming mail and other material
■set up and maintain filing systems
■set up work procedures
■collate information
■maintain databases
■communicate verbally and in writing to answer inquiries and provide information
■liaison with internal and external contacts
■coordinate the flow of information both internally and externally
■operate office equipment
■manage office space

Knowledge, skills and abilities:

■College degree (English Section) and relevant training
■knowledge and experience of relevant software applications - spreadsheets, word processing, and database management
■knowledge of administrative and clerical procedures in medical insurance firm is a plus
■knowledge of business principles
■proficient in spelling, punctuation, grammar and other English language skills
■proven experience of producing correspondence and documents
■proven experience in information and communication management
■verbal and written communication skills
■attention to detail
■confidentiality
■planning and organizing
■time management and interpersonal skills
■customer-service orientation
■initiative
■reliability
■stress tolerance

Work Conditions:
Inside office, schedule (9am-5pm), Sunday through Thursday

Communication:
Reports to Operations Manager